Project Coordinator

We’re on the lookout for a Project Coordinator to support the Project Manager and Site Managers to work with a project team offering admin support and procurement duties to help deliver projects on time and on budget. It is a key role within the team and it is the key link between the on-site team (sub-contractors or Focus Experiential Limited Project/Site Manager) and the internal design, drawing office and accounts team.

 

Job Responsibilities

  • Assist the Project Managers in the production and maintenance of project plans
  • Maintain the project library, filing, recording and reporting systems to ensure all documents/drawings are the latest versions
  • Raising Purchase Orders on synergist and issuing to contractors, plus making sure any supplier invoices are correct and have been received within a sensible time frame and submitted to the correct PM for sign off within 48 hours
  • Ensuring all subcontractor forms are issued to all contractors and received signed prior to starting works
  • Ensuring all contractors have issued RAMS to the standard/approval of the site manager (ahead of start date) in conjunction with Charlie Green
  • Undertake procurement for purchasing of items required for projects and keeping track of the delivery dates, and making sure the correct process is followed for the use of the company credit cards
  • To ensure that all credit cards purchases / receipts are printed off and submitted to the finance team
  • To ensure the furniture and fit-out schedules are kept up to date at all times
  • Maintain the risk and issue logs for live projects
  • Develop and support effective communication mechanisms between the project teams.
  • Undertaking control of the aftercare system by ensuring all emails are responded and defects are resolved swiftly
  • Researching for new potential suppliers for future projects
  • Undertake any other administrative tasks as specified by the Senior Project Manager
  • Working with the Construction Manager to manage site setup inventory and equipment to a standard format
  • Ensuring all requirements for any site setups are in place for the PMO to implement on site
  • Ensuring receipt of all returning equipment form sites is managed and recorded
  • Purchasing and updating equipment as required for the company on request

 

Recommended Experience/Core Skills:

  • Agency/Client Services experience preferable
  • A high degree of computer literacy including advanced knowledge of the MS Office Suite (preferably Office 365) and a willingness to learn new programs quickly
  • Project planning ability and excellent organisation skills
  • Dealing with multiple sub-contractors at any one time
  • High level of competency in purchasing/procurement and negotiating rates/prices

 

Preferred additional Experience/Qualifications required:

  • Construction industry or shop fitting/interior fit out experience
  • Ability to read and understand floorplan and services drawing
  • Experience working with new homes developers

 

Further training and qualifications available dependent on requirements and suitability, and will be reviewed regularly.

  • Accepted file types: doc, docx, pdf, rtf.